How to scan a document from printer to computer?

Scanning a Document from Printer to Computer: A Step-by-Step Guide

In today’s digital age, scanning documents has become a routine task for many individuals and businesses alike. Whether you need to digitize important paperwork for storage or send a signed contract via email, knowing how to scan a document from a printer to your computer is a valuable skill. In this article, we’ll provide a comprehensive guide on how to accomplish this task efficiently.

Step 1: Prepare Your Equipment

Before you begin scanning, ensure that your printer is turned on and properly connected to your computer. Make sure there is enough paper in the printer tray and that the scanner glass is clean to avoid smudges or imperfections in the scanned document.

Step 2: Place the Document on the Scanner

Open the scanner lid and place the document face down on the scanner glass. Align it according to the markers or guides to ensure that it is positioned correctly.

Step 3: Access the Scanner Software

On your computer, open the scanning software or application that is compatible with your printer. This software is often included with the printer drivers or can be downloaded from the manufacturer’s website.

Step 4: Select Scan Settings

Before initiating the scan, you may need to adjust some settings according to your preferences. These settings may include the file format (such as PDF or JPEG), resolution (measured in dots per inch or DPI), color mode (black and white, grayscale, or color), and destination folder for the scanned document.

Step 5: Initiate the Scan

Once you’ve configured the settings, initiate the scan from the scanning software. Depending on the software and printer model, you may have options to preview the scanned document before saving it to ensure everything looks correct.

Step 6: Save the Scanned Document

After the scan is complete and you’ve reviewed the preview (if available), save the scanned document to your computer. Choose an appropriate file name and location where you can easily locate it later.

Step 7: Verify the Scanned Document

Before closing the scanning software, take a moment to verify that the scanned document meets your requirements. Ensure that the text is clear and legible, and that the document is free from any artifacts or distortions.


Scanning a document from a printer to your computer is a straightforward process that can be completed in just a few simple steps. By following the steps outlined in this guide and familiarizing yourself with your printer’s scanning capabilities, you can quickly digitize documents with ease. Whether you’re archiving important paperwork or sending documents electronically, scanning offers a convenient and efficient solution for managing your documents in the digital age.