How to print word document without comments?

Title: How to Print Word Documents Without Comments: A Step-by-Step Guide

In a professional setting, printing documents without comments is often necessary to maintain clarity and professionalism. Microsoft Word, one of the most widely used word processing programs, offers several methods to achieve this. In this article, we will explore step-by-step instructions on how to print Word documents without comments, followed by a brief conclusion.

Step 1: Open Your Word Document

Begin by opening the Word document that contains the comments you wish to exclude from the printed version.

Step 2: Review Comments (Optional)

If you’re unsure whether your document contains comments, or if you want to review them before printing, you can do so by navigating to the “Review” tab on the Word toolbar and selecting “Reviewing Pane” from the “Tracking” group. This will display all comments in a separate pane.

Step 3: Remove Comments (Optional)

If you decide that you want to remove the comments entirely from the document before printing, you can do so by navigating to the “Review” tab, clicking on “Delete” in the “Comments” group, and selecting “Delete All Comments in Document.”

Step 4: Adjust Print Settings

Once you’re ready to print, go to the “File” menu and select “Print” (or press Ctrl + P). In the Print dialog box, review the settings to ensure they meet your requirements. Look for an option such as “Print All Pages” or “Print Range” to specify which pages you want to print.

Step 5: Select Printer Properties

Before finalizing the print job, consider adjusting the printer properties to customize the output further. Depending on your printer model and the printer software installed on your computer, you may have options to adjust settings such as paper size, orientation, and quality.

Step 6: Print Document

Once you’ve configured the print settings to your satisfaction, click the “Print” button to send the document to the printer. Ensure that your printer is turned on and properly connected to your computer.


Printing Word documents without comments is a straightforward process that can be accomplished using the built-in features of Microsoft Word. By following the steps outlined above, you can ensure that your printed documents are free from any extraneous comments, maintaining a professional appearance.

Whether you’re printing reports, memos, or other business documents, eliminating comments from the printed version can help streamline communication and enhance readability. Additionally, removing comments can prevent unintended disclosure of internal discussions or feedback.

In conclusion, mastering the art of printing Word documents without comments is a valuable skill for anyone who regularly deals with document creation and distribution in a professional setting. By following these simple steps, you can ensure that your printed documents convey the intended message clearly and effectively.